If your team is having trouble getting projects off the ground, getting prompt status updates, or meeting deadlines, a project management tool might be the missing piece. However, with a plethora of options, it can be overwhelming to take a pick.

In this guide, let’s talk about how project management tools can make project planning, execution, and completion as easy as it can get and how to choose the best project management software for your business.

What does a project management tool do?

A project management tool can cover a lot of project management aspects including:

1. Project Planning and Task Management

Every project has goals, milestones, key tasks, deadlines, and dependencies. Having a project management tool can help everyone visualize the big picture and all of its key pieces. A project manager should know who’s doing what and by when. Assigning tasks and sub-tasks to different team members and attaching deadlines to each task are crucial to ensure smooth project completion, and a project management tool can make that happen.

2. Communication

A project management tool has communication features to facilitate asynchronous conversations about the project’s progress. Users can @-mention team members and comment directly on tasks, and they also receive instant notifications about the activities that need their attention. Collaboration is made easy, and clarity is better achieved.

3. Time and Budget Tracking

Many project management tools have budget and time-tracking features to determine resource utilization and support invoicing. This also helps project managers make the right decisions to stay on budget.

4. Documents and Other Project Files

Project management software enables users to upload and share files and organize information in a centralized and intuitive manner. Documents are accessible across the entire team, and stakeholders can access files easily, fostering productivity and collaboration.

5. Project Views, Dashboard, and Reporting

There are various ways to view data with a project management tool. There are task lists, calendar views, and Kanban boards. It’s easier to understand the big picture by just looking at one dashboard. There are also analytics and reporting features project managers can view to monitor overall performance and trends.

Common Features of Project Management Software

Although project management tools are not made equal, they do share one common goal: to support project completion and improve collaboration. The following are the general features project management tools usually share:

• Planning
• Collaboration
• Task Management
• Time Tracking
• Customizations for Workflows
• Resource Tracking & Allocation
• Dashboards
• Multiple Views
• Issue Tracking
• Kanban Boards
• Gantt Charts
• Integrations
• Document and File Sharing
• Reporting & Advanced Reporting

What to Consider When Choosing a Project Management Tool

Besides serving its core functions, make sure to think about the following:

1. Scalability

Your agency may be small for now, but growth is always the goal. Make sure that the tool you choose can grow with you and can handle a large number of users should your business expand. When it comes to data storage, processing power, and protocols, scalability is crucial.

2. Flexibility

The tool should ideally handle various project types and stages. Find a solution that is suitable for many kinds of incoming work, so it can adapt to your company’s changing needs and potential for growth.

3. Simplicity

When it comes to project management, clarity and organization are the key ingredients. The tool should simplify the process instead of adding noise and clutter. Go for something easy to use, something that can save you time and support your team’s collaboration and productivity.

Find a user-friendly project management software that matches your needs and budget. Consider the cost and value of the tool and gauge user adoption to track and ensure ROI.

Use Talisman to gauge your new tool’s level of utility, and visit our blog for more tips and tricks for building and optimizing your tech stack.

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