Your employee’s level of productivity can make or break your company’s success. There are many ways to boost employee performance. One of which is optimizing access to software.

In this article, let’s explore all the benefits of simplifying software access and optimizing SaaS management in your business.

How Easy Software Access Boosts Productivity at Work

Your company has probably bought multiple software licenses by now, but the big question is, can your employees access these tools as efficiently as possible? It’s common to see complex or fragmented access to software tools in many start-up environments. Simply eliminating or reducing the barrier can already go a long way toward promoting better productivity.

For example, when onboarding new employees, the process usually looks like this:

• The onboarding in-charge will ask the office manager to add the new hires to the corresponding software apps.
• The in-charge or office manager will set up the accounts for the new employees
• Someone will set the new hire up on tools like Last Pass
• Some more back-and-forth collaboration until the employee fully gets the hang of things
• Or perhaps if the company has the budget, they would hire some ‘managed services’ to take care of employee onboarding and offboarding on all of these tools.

One way to make software access super streamlined, without the need to hire managed services, is to use a SaaS management tool like Talisman. With Talisman, you can create a team or a group using the app’s dashboard. All you have to do is drag and drop users to the teams they belong and they can automatically receive access to the tools their corresponding team is authorized to use. Talisman even creates the users’ Gmail accounts automatically as soon as the system detects that a new user is added. A workflow like this can reduce friction in terms of software access, which in turn, enhances overall productivity and efficiency in the business.

The Importance of Role-based Access Controls

Data security risks and insider threats are huge problems, but they can be avoidable if proper measures and protocols are in place. Role-based access controls ensure that only authorized users can access certain software and perform specific actions.

This is also referred to as the Principle of Least Privilege (PoLP) which is an actual information security concept. Over-privileged users can only pose unwanted risks and increase the chances of security breaches or misuse of sensitive systems and data.

Ensuring role-based access controls can easily be managed if there’s a simplified and unified portal or dashboard like Talisman. With Talisman, every user in your organization has a page or profile where you can see which tools they have access to and which department or team they belong to.

Remote Work and the Need for Seamless Software Access

Changing work cultures and global events have led to the popularity of remote work. Also, companies can now access the global talent pool more easily than ever. With this trend being here to stay, it makes sense to focus on automated onboarding and offboarding. With software management tools like Talisman, software provisioning and de-provisioning are made easier and more streamlined.

Gone are the days when software access and remote people operations are messy and time-consuming. You can now maximize SaaS management tools like Talisman to manage remote teams more efficiently.

It’s easy for remote teams to encounter confusion and inefficiency if software access is not optimized. Team cohesion is key for a successful remote work environment. Without proper systems in place, remote team members may feel isolated, detached, or just downright confused. If software access is made automated, they no longer have to wait for access to the tools they need and can jumpstart their tasks straight away.

The Financial Impact: Cost Savings through Access Optimization

Many software tools require you to pay per seat. If not supervised well, you may be paying for seats that some of your team members don’t actually need. By optimizing the process of software provisioning, you can reduce licensing and subscription costs and preserve your startup’s runway.

Companies like General Electric, Aetna, and Siemens take access management seriously and have taken measures to simplify access governance and reduce overall administrative overhead while promoting data security.

A User-Centric Approach: Enhancing User Experience with Seamless Access

User experience is not only significant in terms of your customers’ interface. UX also matters a lot on your employees’ end. Making your employees’ processes simpler can positively impact their productivity and overall job satisfaction.

It can be frustrating to navigate complex software tools and internal systems. Finding more ways to simplify their tasks means freeing up more of their time and boosting their productivity.

You can also reduce the learning curve even further by choosing only the systems with intuitive user experience. At Talisman, we employ drag-and-drop features and make our SaaS subscription management systems as straightforward as possible. If the tools you use are too complicated, that could affect SaaS adoption and your ROI. Complicated tools also call for more IT support and training costs, which is an extra burden you don’t want. When it comes to intuitive software access, tools like Talisman can get the job done seamlessly.

Conclusion

Software access may not seem like a major domain, but overlooking it can have serious repercussions. Poor onboarding, unnecessary costs, and data security risks are some of the consequences of inefficient software access management.

Software access is actually a crucial part of your business operations. Any system or workflow that can be simplified should be simplified. In business, time is money, and finding more ways to boost your employees’ productivity is always a wise choice. Good thing there are now tools you can maximize to make the process as easy as it can be.

Ready to optimize your software access? Sign up and join our waitlist today!

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